Losing an important document is stressful. Before issuing a replacement, many organizations want a formal explanation of what happened, and they often ask for it as a statutory declaration.
Where this comes up
- replacement certificates, diplomas and licences;
- lost share certificates, bonds or financial documents;
- lost vehicle or property documents;
- lost identification or travel documents, where the issuing office accepts a declaration.
Some issuers, such as the passport program, have their own specific forms. Always use the issuer’s form if one exists.
What your declaration usually explains
- what the document was and any identifying numbers you have;
- when and how it was lost, stolen or destroyed;
- what steps you took to find it, and whether you reported a theft;
- a promise to return the original if it is found, where required.
Getting it commissioned
Bring your declaration unsigned, along with valid photo ID. We will administer the declaration, witness your signature and apply our stamp. We don’t verify the facts or advise on what to include; follow the issuer’s instructions.
Related situations
Lost your diploma specifically? Our dedicated post on statutory declarations for replacement diplomas covers that process in detail.
Related reading
- Lost or damaged diploma? Statutory declarations for replacements
- What is a statutory declaration?
- Free template: Statutory Declaration
- Passport declaration in lieu of guarantor
- What ID do you need for notarization in Ontario?
Book with Crown Seal Notary
Crown Seal Notary serves Hamilton and the surrounding area seven days a week. In-office appointments are available at 21 King St W, 5th Floor, and our mobile service comes to your home, workplace, hospital or care home. To book, call 289-207-0851, email info@csnotary.org, or book online. You can also browse all of our services or read our FAQs.
Please note: Crown Seal Notary provides notarization and commissioning services only. We do not provide legal, immigration or financial advice, and we cannot tell you what to write in your document. If you are unsure which document you need, please check with the organization that asked for it or speak with a lawyer or licensed paralegal.
