Statutory Declarations

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21 King St W, Hamilton, ON L8P 4W7
289-207-0851
info@csnotary.org

Statutory Declarations

Do you need to execute an official government form, confirm an administrative matter, or sign a formal statement of fact? At Crown Seal Notary, we provide fast, professional, and accessible commissioning and drafting services for Statutory Declarations across Hamilton and the Greater Toronto Area (GTA).

Often required by government bodies, financial institutions, insurance providers, or private corporations, a statutory declaration is a formal written statement of facts that you declare to be legally true. Because these documents carry immense weight under Canadian law, they are completely invalid until they are officially signed, dated, and stamped in the presence of an authorized Notary Public or Commissioner of Oaths.

When Is a Statutory Declaration Needed in Canada?

		Statutory declarations are used outside of active courtrooms for a wide array of federal, provincial, and municipal administrative processes. You will typically be asked to provide a notarized declaration to verify your identity, account history, or eligibility for specific benefits.

The most common scenarios requiring a statutory declaration include:

Government Benefits & Assistance: Verifying income or single-parent status for programs like the Ontario Student Assistance Program (OSAP) or updating your marital profile with the Canada Revenue Agency (CRA).
Insurance Claims & Settlements: Providing an official, sworn narrative regarding property damage, theft, or vehicle write-offs to fulfill your insurer’s strict policy compliance terms.
Immigration & Passport Applications: Executing standard Immigration, Refugees and Citizenship Canada (IRCC) forms, such as a Statutory Declaration of Common-Law Union (Form IMM 5409), or declarations regarding lost, stolen, or damaged Canadian passports.
Vehicle & Property Transactions: Submitting a Sworn Statement for the Transfer of a Used Motor Vehicle to ServiceOntario to qualify for a retail sales tax exemption between family members.
Corporate & Construction Compliance: Signing progress payment declarations (such as CCDC 9A forms) to legally confirm that subcontractors and material suppliers have been paid.

Professional Document Drafting Support

Don't worry if you do not have a pre-written form ready for your appointment. If your receiving institution requires a custom statement rather than a standard government template, Crown Seal Notary can help. For a nominal fee, our expert team can professionally draft a custom Statutory Declaration tailored precisely to your unique situation. We ensure the document uses the exact legal terminology required by Ontario and federal statutes, eliminating the risk of administrative rejections. Contact us ahead of time or select our drafting service add-on when booking your session.

Frequently Asked Questions

What is a Statutory Declaration?

A Statutory Declaration is a formal, written statement of facts made by a person (the declarant) who solemnly asserts the contents to be entirely true. This document serves to formally confirm the identity of the person signing it and legally verifies that the facts provided are accurate to the best of their knowledge.

How do I write a Statutory Declaration for use in Canada?

A valid Canadian statutory declaration must outline the full legal name and address of the declarant, followed by a clear, chronological, and bulleted list of the specific facts being stated. Crucially, federal declarations must contain the exact statutory phrasing mandated by the Canada Evidence Act: "I make this solemn declaration conscientiously believing it to be true and knowing that it is of the same force and effect as if made under oath."

How do I sign and authorize a Statutory Declaration?

To make the document legally binding, you must sign it live in front of an authorized official, such as an appointed Notary Public or Commissioner of Oaths. During your appointment, our notary will verify your identity using a valid government-issued photo ID, observe your signature, and then validate the declaration by signing, dating, and applying an official notarial seal.

Can a Statutory Declaration be signed online?

Yes. Under the Commissioning for Taking Affidavits Act (O. Reg. 431/20), remote online commissioning is entirely legal and permanent in Ontario. Through a secure video-conferencing session, Crown Seal Notary can verify your digital identification, witness your electronic signature live on screen, and instantly apply a secure cryptographic digital seal to your document.

Are there any penalties for making a false Statutory Declaration in Canada?

Yes, the penalties are severe. Intentionally fabrications or lying on a signed statutory declaration constitutes perjury under Sections 131 and 134 of the Criminal Code of Canada. Because a declaration holds the exact same legal gravity as giving evidence under oath in a courtroom, making a false statement is an indictable offense punishable by a permanent criminal record and up to 14 years of imprisonment.

Finalize Your Declaration Swiftly: Book Your Appointment Today

Ensure your government file, insurance claim, or corporate transaction stays completely on track. Crown Seal Notary provides flexible, convenient options to match your schedule, including in-person sessions in Hamilton, premium Mobile & In-Office Notary Services services across the GTA, and secure remote online commissioning from your home or office.

Important Reminder: Please fill out your document details accurately, but do not sign or date the form ahead of time. The signature lines must remain completely blank until your appointment begins so our Notary Public can legally witness your signature. Please ensure you have at least one piece of unexpired, government-issued photo ID ready for verification.

Statutory Declarations

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