FAQS
We are very happy to receive any query from you
Are there notary services available on weekends and evenings in Hamilton?
Yes. We know that most legal needs don’t happen during standard 9-to-5 business hours. We offer flexible appointment scheduling that includes evenings and weekends so you don't have to miss work or rush across town to get your paperwork signed.
How much does a notary public cost in Ontario?
Our professional fee structure is completely transparent and highly competitive:
First Seal / Notarization: $45
Each Additional Seal (within the same meeting): $15
Note: For mobile in-person visits, a travel premium is calculated upfront based on your exact location so you never deal with hidden fees.
First Seal / Notarization: $45
Each Additional Seal (within the same meeting): $15
Note: For mobile in-person visits, a travel premium is calculated upfront based on your exact location so you never deal with hidden fees.
Can I get a document notarized online legally in Ontario?
Legally, the correct term for online services is "Remote Commissioning." Under Ontario Regulation 431/20, licensed professionals can legally administer oaths, affirmations, and declarations remotely via video link.
While many people informally call this "online notarization," true notarial acts—such as creating Certified True Copies of physical documents—cannot be done online. For affidavits, statutory declarations, and sworn statements, our secure Zoom remote commissioning service is legally valid in Ontario under O. Reg. 431/20. Some receiving institutions still require a wet-ink original, so please check before you book.
While many people informally call this "online notarization," true notarial acts—such as creating Certified True Copies of physical documents—cannot be done online. For affidavits, statutory declarations, and sworn statements, our secure Zoom remote commissioning service is legally valid in Ontario under O. Reg. 431/20. Some receiving institutions still require a wet-ink original, so please check before you book.
Can I sign my legal paperwork before meeting with the Notary Public?
No. Please leave all signature fields blank. A Notary Public or Commissioner of Oaths must visually witness you physically or digitally signing the document in real time for the notarization to be legally valid. You may fill out names, dates, and background facts beforehand, but wait for your appointment to sign.
What types of ID do I need to bring to a notary appointment in Ontario?
Every signer needs one valid, unexpired, government-issued photo ID showing the same name as on the document, for example a passport, Canadian driver’s licence, Permanent Resident (PR) Card or Ontario Photo Card.
Please also bring a second piece of ID (such as another government ID, a Canadian citizenship card, a birth certificate or a major credit card) if the organization receiving your document asks for it, as many lenders and out-of-province real estate lawyers do, or if the name on your ID is different from the name on your document.
Please note: Ontario privacy law restricts businesses from recording health card numbers, so we cannot accept a health card as your identification.
Please also bring a second piece of ID (such as another government ID, a Canadian citizenship card, a birth certificate or a major credit card) if the organization receiving your document asks for it, as many lenders and out-of-province real estate lawyers do, or if the name on your ID is different from the name on your document.
Please note: Ontario privacy law restricts businesses from recording health card numbers, so we cannot accept a health card as your identification.
How do I get an OSAP Common-Law Status Declaration commissioned?
To secure your student funding, OSAP frequently requires a commissioned Declaration of Common-Law Status. We specialize in executing these forms quickly. Because it is a statutory declaration, you can save time by booking an Online Remote Commissioning slot and completing the entire process from your laptop or phone in 15 minutes.
Do I need an original document to get a Certified True Copy in Ontario?
Yes, absolutely. To create a Certified True Copy, a Notary Public must physically inspect the original, unaltered document (such as a passport, birth certificate, or diploma) next to the photocopy. Because this requires a physical side-by-side verification, Certified True Copies cannot be processed online and must be booked under our In-Person Mobile Notary service.
What is an Apostille and do I need one for my Ontario document?
An Apostille is an official government certificate attached to a Canadian document so that it will be legally recognized in foreign countries that are members of the Hague Apostille Convention. If you are sending legal, corporate, or personal documents from Ontario to be used abroad, you will likely need them to be apostilled first.
Where can I get an Apostille in Hamilton, Burlington, or the GTA?
In Ontario, apostilles are issued by Official Documents Services (ODS) in Toronto. We streamline this entire process for you: first, we properly notarize or commission your paperwork to meet strict provincial standards, and then we provide you with the exact instructions or handling services required to submit your documents to ODS and secure your government Apostille quickly.
Can an Online Remote Commissioning document get an Apostille in Ontario?
Crucial Requirement: While Remote Online Commissioning (Zoom) is perfectly legal for use inside Ontario, Official Documents Services (ODS) currently requires physical, hard-copy documents with original, wet-ink signatures for an Apostille. >
If your foreign destination requires an Apostille, you must book our In-Person Mobile Notary service. We will meet you physically to apply an original wet-ink signature and an embossed, raised notary seal, as Official Documents Services requires for apostille.
If your foreign destination requires an Apostille, you must book our In-Person Mobile Notary service. We will meet you physically to apply an original wet-ink signature and an embossed, raised notary seal, as Official Documents Services requires for apostille.
What is the difference between an Apostille and Document Authentication?
They are effectively part of the same process, but the terminology depends on your destination country: Apostille: Issued if your destination country is a member of the Hague Convention (e.g., USA, UK, India, Europe). This is a simplified, one-step process.
Authentication & Legalization: If your destination country is not a member of the Hague Convention, your document must first be authenticated by ODS or Global Affairs Canada, and then physically processed by that country's specific embassy or consulate.
Authentication & Legalization: If your destination country is not a member of the Hague Convention, your document must first be authenticated by ODS or Global Affairs Canada, and then physically processed by that country's specific embassy or consulate.
Which Ontario documents require a Notary Public before getting an Apostille?
Documents that DO require Notarization: Private legal documents, affidavits, powers of attorney, statutory declarations, corporate agreements, and standard translations must be signed and sealed by a licensed Ontario Notary Public before the government will issue an Apostille.
Documents that DO NOT require Notarization: Original, polymer vital statistics certificates (like an Ontario Birth, Marriage, or Death Certificate) and public post-secondary degrees/diplomas issued after January 1, 2019, can usually be submitted directly to ODS for an Apostille without a notary's intervention.
Documents that DO NOT require Notarization: Original, polymer vital statistics certificates (like an Ontario Birth, Marriage, or Death Certificate) and public post-secondary degrees/diplomas issued after January 1, 2019, can usually be submitted directly to ODS for an Apostille without a notary's intervention.
What happens if a government agency rejects a document you commissioned?
We keep our jurat templates up to date with current Ontario requirements.
If any agency, court or institution in Canada rejects a document solely because of a clerical or formatting error on our part, we will re-commission or re-notarize it free of charge.
If any agency, court or institution in Canada rejects a document solely because of a clerical or formatting error on our part, we will re-commission or re-notarize it free of charge.
Do you witness wills or powers of attorney?
We do not prepare or witness wills or codicils. For a will, please speak with a lawyer. For a power of attorney that you or your lawyer has prepared, we can attend in person, including at your home, a hospital or a care home, to witness signatures. Ontario requires two witnesses for a power of attorney, so let us know when you book if you need help arranging the second witness.
Do I need a notary for a Canadian Visitor Visa Invitation Letter?
Many immigration applications require an Invitation Letter from a sponsor living in Canada. While IRCC (Immigration, Refugees and Citizenship Canada) does not always mandate it, individual visa offices frequently request that this letter be notarized to prove authenticity. We can quickly review, witness, and execute your Visitor Visa Invitation Letter via our Online Remote Commissioning (Zoom) service so you can email the certified digital PDF to your relatives immediately
Where can I get a Statutory Declaration for IRCC commissioned near me in Hamilton?
If you live in the Greater Hamilton Area and need an immigration form stamped immediately, we provide rapid Online Remote Commissioning (Zoom) and flexible In-Person Mobile Notary services right to your neighborhood.
Whether you need a Statutory Declaration of Progress for an international student visa extension near McMaster University (Westdale), a Statutory Declaration of Common-Law Union (IMM 5409) on the Hamilton Mountain, or an Affidavit of Identity in Downtown Hamilton, Stoney Creek, Ancaster, or Dundas, we handle these IRCC documents daily.
Because these are official declarations, you can skip the traffic on the Linc or the QEW by booking a 15-minute online video call slot from your phone or computer, or have a mobile notary drive straight to your home or office
Whether you need a Statutory Declaration of Progress for an international student visa extension near McMaster University (Westdale), a Statutory Declaration of Common-Law Union (IMM 5409) on the Hamilton Mountain, or an Affidavit of Identity in Downtown Hamilton, Stoney Creek, Ancaster, or Dundas, we handle these IRCC documents daily.
Because these are official declarations, you can skip the traffic on the Linc or the QEW by booking a 15-minute online video call slot from your phone or computer, or have a mobile notary drive straight to your home or office