About Crown Seal Notary

About us

Careful, Professional Notary Services

Crown Seal Notary is a notary public and commissioner of oaths practice in Hamilton. Our work is led by an appointed Notary Public and Commissioner of Oaths in Ontario, and every appointment follows the same careful steps: we verify identity, make sure you understand what you are signing, and complete the document correctly.

We serve individuals, families, international students and businesses in Hamilton and the surrounding area, including:

  • Affidavits and statutory declarations
  • Certified true copies of passports, IDs and other documents
  • Apostille preparation: notarized and certified copies for documents going abroad
  • IRCC immigration declarations and affidavits
  • Signing-agent services for out-of-province real estate closings (your lawyer handles the legal work)
  • Witnessing signatures on powers of attorney
  • Child travel consent letters and guardianship declarations

Our goal is simple: no long queues and no rigid schedules. Visit our office, have us come to you, or use online commissioning where it is accepted.

Our Approach

We know paperwork deadlines rarely fit neatly around a work week. That is why we offer two ways to get your documents signed:

Pathway 1
In-Office & Mobile Notary Services
If your document needs a wet-ink signature or a notarial seal, visit our office or have our mobile notary come to you. We can meet you at:
1. Your home
2. Your workplace
3. A hospital
4. A care home or retirement residence
5. A local campus (McMaster University, Mohawk College) or a public place such as a coffee shop
Pathway 2
Secure Online Commissioning
If the organization receiving your document accepts remotely commissioned documents, we can complete it by secure video call. You send your unsigned document, verify your identity on camera, and receive the commissioned PDF by email.
FAQS

Frequently Asked Questions

Is remote online commissioning permanently legal in Ontario?
Yes. Under Ontario Regulation 431/20 of the Commissioners for Taking Affidavits Act, remote online commissioning is permitted in Ontario. Some receiving institutions still require a wet-ink original, so please check with them before booking.
What identification do I need to present to the notary?
To comply with anti-fraud guidelines, you must present valid, unexpired government-issued photo identification (such as a Passport, Driver’s Licence, Ontario Photo Card, or PR Card). Your name on the identification must match the name written on your legal document.
Do I need to sign my documents before our appointment?
No. You must leave all date fields and signature lines completely blank. A Notary Public or Commissioner of Oaths must witness you executing your signature live—either physically in person or digitally over a secure video conference.
Can you help me if my document is leaving Canada?
Yes. Documents destined for international use typically undergo the Apostille process. Because Official Documents Services does not authenticate electronic documents, we will arrange a physical mobile appointment to provide traditional ink-pressed stamps and physical signatures.

    Still have a question?

    Send us the details and we will tell you exactly what to bring.

    Need a Mobile or Online Notary in Hamilton?

    At Crown Seal Notary, we don’t believe you should have to disrupt your day or navigate rigid legal schedules just to keep your life moving forward.

    Whether you need a short video appointment or a notary to meet you at your door in Hamilton and the surrounding area, we are ready to help.

    Book Appointment

    Call or Text to Book In-Office or Mobile: 289-207-0851

     

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    Crown Seal Notary is an independent notary public and commissioner of oaths. We are not a government agency and do not issue or renew passports, visas, IDs, licences, permits, certificates or background checks.