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Certified True Copies
When submitting official documentation for legal proceedings, official registrations, or international applications, presenting verified duplicates is essential. At Crown Seal Notary, we provide reliable, efficient commissioning and notarization services for Certified True Copies across Hamilton and the Greater Toronto Area (GTA).
A Certified True Copy is an official duplicate of a primary document that has been inspected, verified, and stamped by a Notary Public to certify that it is an exact, complete, and unaltered reproduction of the original. Because government bodies, educational institutions, and licensing boards require high assurance against fraud, unverified photocopies are routinely rejected. To ensure your paperwork meets strict institutional standards, your original documents must be personally examined and certified in front of an appointed Notary Public.
Two Common Types of Documents We Certify
Depending on your specific administrative or legal requirements, your document will typically fall into one of two categories:
- These include primary identification and vital statistic records used for passport applications, immigration files, citizenship processing, or real estate transactions (e.g., Passports, Birth Certificates, Driver’s Licences, Marriage Certificates, and Permanent Resident Cards).
- These include formal educational and occupational records required by regulatory bodies, credential evaluation services (such as WES), employers, or academic institutions (e.g., University Diplomas, Official Transcripts, Professional Licences, and Corporate Articles of Incorporation).
Essential Requirements for Your Appointment
To ensure a seamless verification process and prevent administrative rejections, please note the following protocols prior to booking:
Original Document Required: You must present the physical, original document during your appointment. A certified copy cannot be issued from a photocopy, scan, or digital image without viewing the original counterpart.
No Alterations or Laminations: The original document must be intact, legible, and free from unauthorized alterations, unverified markings, or damaging laminations that obscure security features.
Bring Valid Identification: The individual requesting the certified copy must present at least one piece of unexpired, government-issued photo ID featuring their full legal name and a clear photograph (e.g., a Canadian passport, driver’s licence, PR card, or citizenship certificate).
Frequently Asked Questions
What is a Certified True Copy?
A Certified True Copy is a photocopy of a document that a Notary Public has compared directly against the original. The Notary attaches a formal seal and statement confirming that the photocopy is a true, accurate, and complete copy of the original document.
Can you certify a copy of a digital or electronic document?
Can a Certified True Copy be completed online remotely?
Will my Certified True Copy be accepted internationally?
Secure Your Child’s Documentation: Schedule Your Appointment Today
Don’t let administrative delays or unnotarized paperwork slow down your family court file, school registration, or international study permit application. Crown Seal Notary makes the entire validation process fast, transparent, and completely stress-free.
We offer rapid in-person appointments within Hamilton, alongside premium Mobile & In-Office Notary Services services across the Greater Toronto Area (GTA) where our team travels directly to your home, office, or hospital room to witness your paperwork.
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