There are many times when you can’t attend in person: picking up documents, dealing with an embassy, collecting a parcel or handling an application. Many organizations will let someone else act for you if you provide a signed authorization letter, and some ask for that letter to be notarized.
What an authorization letter usually includes
- your full name, contact information and ID details;
- the full name and ID details of the person you are authorizing;
- exactly what they are allowed to do, and any limits;
- the dates the authorization is valid;
- your signature and the date.
Authorization letter vs. power of attorney
An authorization letter is usually for a specific, limited task. A power of attorney is a broader legal document that can give someone wide authority over your affairs. If you need more than a one-off task, speak with a lawyer about whether a power of attorney is more appropriate. We notarize signatures; we don’t draft these documents.
Getting it notarized
- Check what the receiving organization requires, including any specific wording.
- Prepare the letter but leave it unsigned.
- Bring valid photo ID.
- We confirm your identity, witness your signature and complete a notarial certificate.
If the letter will be used in another country, ask whether an apostille or authentication is also needed.
Related reading
- Power of attorney at a hospital or nursing home
- Signing documents for property or banking abroad
- What ID do you need for notarization in Ontario?
- Notary public vs. commissioner of oaths
- What documents can be apostilled in Canada?
Book with Crown Seal Notary
Crown Seal Notary serves Hamilton and the surrounding area seven days a week. In-office appointments are available at 21 King St W, 5th Floor, and our mobile service comes to your home, workplace, hospital or care home. To book, call 289-207-0851, email info@csnotary.org, or book online. You can also browse all of our services or read our FAQs.
Please note: Crown Seal Notary provides notarization and commissioning services only. We do not provide legal, immigration or financial advice, and we cannot tell you what to write in your document. If you are unsure which document you need, please check with the organization that asked for it or speak with a lawyer or licensed paralegal.
