Many affidavits refer to supporting documents: emails, photos, receipts, letters or reports. These attachments are called exhibits, and they need to be handled in a specific way when your affidavit is commissioned.
What an exhibit is
An exhibit is a document referred to in your affidavit and attached to it as evidence. In the body of your affidavit you might write, for example, “Attached as Exhibit A is a copy of the lease.” The document is then marked as Exhibit A.
How exhibits are marked
Each exhibit is usually given a cover page or stamp that identifies it and states that it is the exhibit referred to in your affidavit, sworn before the commissioner on a specific date. The commissioner signs each exhibit stamp or certificate at the same time as the affidavit.
How to prepare
- Label clearly. Use letters (A, B, C) or numbers, and make sure your affidavit refers to each one correctly.
- Put them in order behind the affidavit.
- Count them. Let us know the number of exhibits when you book. Large files take longer.
- Check the rules. Courts and tribunals may have specific formatting requirements for exhibits. We don’t advise on those rules.
At your appointment
We will confirm your identity, administer the oath or affirmation, witness your signature on the affidavit, and sign each exhibit stamp or certificate. Bring the affidavit and exhibits unsigned and unstamped.
Related reading
- Swearing an affidavit for court
- Affidavit vs. statutory declaration
- Free template: General Affidavit (Ontario)
- Notarization mistakes to avoid
- Affidavit of translation
Book with Crown Seal Notary
Crown Seal Notary serves Hamilton and the surrounding area seven days a week. In-office appointments are available at 21 King St W, 5th Floor, and our mobile service comes to your home, workplace, hospital or care home. To book, call 289-207-0851, email info@csnotary.org, or book online. You can also browse all of our services or read our FAQs.
Please note: Crown Seal Notary provides notarization and commissioning services only. We do not provide legal, immigration or financial advice, and we cannot tell you what to write in your document. If you are unsure which document you need, please check with the organization that asked for it or speak with a lawyer or licensed paralegal.
