Is your business, corporation, or partnership purchasing a commercial car, delivery van, or fleet vehicle in Ontario? Under provincial law, corporations are recognized as distinct legal entities. While a company can legally own property, a business entity cannot hold a standard Ontario driver's licence.
To solve this, the Ministry of Transportation (MTO) assigns a unique 9-digit identifier to businesses called a Registrant Identification Number (RIN). Your company cannot obtain vehicle permits, secure commercial licence plates, or complete vehicle ownership transfers at ServiceOntario without an active RIN.
Because managing a business leaves you with zero time to stand in long regulatory lines or hunt down traditional legal offices, Crown Seal Notary brings the solution directly to you. We provide specialized, 100% mobile notary servicesto draft, witness, and execute Corporate RIN Letters at your head office, storefront, job site, or local automotive dealership across Hamilton and the GTA.
When Is a Notarized RIN Letter Mandated?
ServiceOntario strictly requires an officially notarized RIN letter and a commissioned statutory declaration for two primary corporate transactions:
First-Time Business Registrations: The very first time a corporate entity attempts to buy and plate a vehicle under the business name, an authorized company director must provide a notarized letter of intent to establish the corporate account.
Amending Corporate Records: If your business shifts locations, rebrands its legal title, or changes its directory structure, you must submit a notarized request to officially alter the commercial registration address linked to your existing RIN file.
The 3-Step Process to Finalize Your Business Vehicle Registration
Step 1: Gather Your Primary Corporate IdentificationCompile your official business proof documents, including your physical Articles of Incorporation or your Master Business Licence / Partnership Registration. ServiceOntario also mandates two (2) distinct pieces of hard-copy official business mail displaying your exact company name and address (e.g., a recent Canada Revenue Agency statement, corporate utility bills, corporate bank statements, or a commercial lease agreement).
Step 2: Witnessing & Sealing the RIN Letter (The Mobile Session)An authorized signing officer or director of the company must sign the formal RIN Letter Request live in the presence of a Notary. Our mobile notary travels to your location to physically inspect your corporate documents, verify your identity using a valid government photo ID, witness your signature, and apply an official physical notarial stamp and seal.
💡 Need Help Drafting the Letter? Don't worry if you don't have a template ready. Crown Seal Notary provides professional document drafting services. We will format the text on a professional template that strictly satisfies the specific phrasing required by the Ministry of Transportation, ensuring a zero-rejection filing.
Step 3: Submission to ServiceOntario or Your Car DealerOnce our mobile notary hands you the finalized, sealed paperwork, you can walk into any physical ServiceOntario center to have the RIN generated on the spot. Alternatively, you can simply drop off the complete notarized package with your fleet representative or car dealership account manager, who can legally register and plate the vehicle on your behalf before delivery.
Frequently Asked Questions
What exactly is a Registrant Identification Number (RIN)?
Can a corporate RIN letter be notarized through a remote online video call?
Do I need to request a separate RIN for every vehicle my business buys?
Who is legally authorized to sign a RIN declaration letter?
Keep Your Corporate Fleet Moving: Book Your Mobile Session Today
Don't let missing administrative seals or incorrect paperwork put your commercial vehicle deliveries on hold.
Let Crown Seal Notary handle the travel logistics so you can keep running your business.Schedule Your Mobile Corporate Session Instantly:
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📞 Call/Text Our Corporate Mobile Fleet: [Insert Phone Number]
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⚠️ Pre-Appointment Reminder: Please have your physical corporate documentation and at least one piece of personal, unexpired government-issued photo ID (such as a passport or driver’s licence) ready for our traveling notary upon arrival. Keep all signature and date lines completely blank until your session begins.