FAQS
We are very happy to recieve any query from you
Are there notary services available on weekends and evenings in Hamilton?
Yes. We know that most legal needs don’t happen during standard 9-to-5 business hours. We offer flexible appointment scheduling that includes evenings and weekends so you don't have to miss work or rush across town to get your paperwork signed.
How much does a notary public cost in Ontario?
Our professional fee structure is completely transparent and highly competitive:
First Seal / Notarization: $40
Each Additional Seal (within the same meeting): $15
Note: For mobile in-person visits, a travel premium is calculated upfront based on your exact location so you never deal with hidden fees.
First Seal / Notarization: $40
Each Additional Seal (within the same meeting): $15
Note: For mobile in-person visits, a travel premium is calculated upfront based on your exact location so you never deal with hidden fees.
Can I get a document notarized online legally in Ontario?
Legally, the correct term for online services is "Remote Commissioning." Under Ontario Regulation 431/20, licensed professionals can legally administer oaths, affirmations, and declarations remotely via video link.
While many people informally call this "online notarization," true notarial acts—such as creating Certified True Copies of physical documents—cannot be done online. For affidavits, statutory declarations, and sworn statements, our secure Zoom remote commissioning service is 100% legally valid and recognized by courts, ServiceOntario, and government agencies.
While many people informally call this "online notarization," true notarial acts—such as creating Certified True Copies of physical documents—cannot be done online. For affidavits, statutory declarations, and sworn statements, our secure Zoom remote commissioning service is 100% legally valid and recognized by courts, ServiceOntario, and government agencies.
Can I sign my legal paperwork before meeting with the Notary Public?
No. Please leave all signature fields blank. A Notary Public or Commissioner of Oaths must visually witness you physically or digitally signing the document in real time for the notarization to be legally valid. You may fill out names, dates, and background facts beforehand, but wait for your appointment to sign.
What types of ID do I need to bring to a notary appointment in Ontario?
Fraud prevention regulations require every signing party to provide two (2) pieces of valid government-issued identification.Primary ID (Must have a photo): Valid Passport, Canadian Driver’s License, Permanent Resident (PR) Card, or Ontario Photo Card. Secondary ID: Major Credit Card, Canadian Citizenship Card, or a Birth Certificate.Please note: By law, provincial Health Cards are generally not accepted as a primary form of identification.
How do I get an OSAP Common-Law Status Declaration commissioned?
To secure your student funding, OSAP frequently requires a commissioned Declaration of Common-Law Status. We specialize in executing these forms quickly. Because it is a statutory declaration, you can save time by booking an Online Remote Commissioning slot and completing the entire process from your laptop or phone in 15 minutes.
Do I need an original document to get a Certified True Copy in Ontario?
Yes, absolutely. To create a Certified True Copy, a Notary Public must physically inspect the original, unaltered document (such as a passport, birth certificate, or diploma) next to the photocopy. Because this requires a physical side-by-side verification, Certified True Copies cannot be processed online and must be booked under our In-Person Mobile Notary service.
What is an Apostille and do I need one for my Ontario document?
An Apostille is an official government certificate attached to a Canadian document so that it will be legally recognized in foreign countries that are members of the Hague Apostille Convention. If you are sending legal, corporate, or personal documents from Ontario to be used abroad, you will likely need them to be apostilled first.
Where can I get an Apostille in Hamilton, Burlington, or the GTA?
In Ontario, apostilles are issued by Official Documents Services (ODS) in Toronto. We streamline this entire process for you: first, we properly notarize or commission your paperwork to meet strict provincial standards, and then we provide you with the exact instructions or handling services required to submit your documents to ODS and secure your government Apostille quickly.
Can an Online Remote Commissioning document get an Apostille in Ontario?
Crucial Requirement: While Remote Online Commissioning (Zoom) is perfectly legal for use inside Ontario, Official Documents Services (ODS) currently requires physical, hard-copy documents with original, wet-ink signatures for an Apostille. >
If your foreign destination requires an Apostille, you must book our In-Person Mobile Notary service. We will meet you physically to apply an original wet-ink signature and an embossed, raised notary seal, which guarantees your document will not be rejected by the government apostille office.
If your foreign destination requires an Apostille, you must book our In-Person Mobile Notary service. We will meet you physically to apply an original wet-ink signature and an embossed, raised notary seal, which guarantees your document will not be rejected by the government apostille office.
What is the difference between an Apostille and Document Authentication?
They are effectively part of the same process, but the terminology depends on your destination country:Apostille: Issued if your destination country is a member of the Hague Convention (e.g., USA, UK, India, Europe). This is a simplified, one-step process.
Authentication & Legalization: If your destination country is not a member of the Hague Convention, your document must first be authenticated by ODS or Global Affairs Canada, and then physically processed by that country's specific embassy or consulate.
Authentication & Legalization: If your destination country is not a member of the Hague Convention, your document must first be authenticated by ODS or Global Affairs Canada, and then physically processed by that country's specific embassy or consulate.
Which Ontario documents require a Notary Public before getting an Apostille?
Documents that DO require Notarization: Private legal documents, affidavits, powers of attorney, statutory declarations, corporate agreements, and standard translations must be signed and sealed by a licensed Ontario Notary Public before the government will issue an Apostille.
Documents that DO NOT require Notarization: Original, polymer vital statistics certificates (like an Ontario Birth, Marriage, or Death Certificate) and public post-secondary degrees/diplomas issued after January 1, 2019, can usually be submitted directly to ODS for an Apostille without a notary's intervention.
Documents that DO NOT require Notarization: Original, polymer vital statistics certificates (like an Ontario Birth, Marriage, or Death Certificate) and public post-secondary degrees/diplomas issued after January 1, 2019, can usually be submitted directly to ODS for an Apostille without a notary's intervention.
What happens if a government agency rejects a document you commissioned?
We have a flawless acceptance track record because we keep our provincial regulations and modified jurat templates strictly updated to match current Ontario guidelines.
However, if any official agency, court, or institution inside Canada rejects a document solely due to a clerical error or formatting mistake on our end, we will re-commission or re-notarize your document absolutely free of charge. We stand by the premium quality of our work and guarantee that your paperwork is handled with absolute legal precision. Don't risk costly delays
However, if any official agency, court, or institution inside Canada rejects a document solely due to a clerical error or formatting mistake on our end, we will re-commission or re-notarize your document absolutely free of charge. We stand by the premium quality of our work and guarantee that your paperwork is handled with absolute legal precision. Don't risk costly delays
Can you witness Wills and Powers of Attorney (POA) at my home or a hospital?
Yes. Under Ontario law, Wills, Codicils, and Powers of Attorney require physical, in-person witnessing with original wet-ink signatures to meet legal probate standards. Our In-Person Mobile Notary team regularly travels to residential homes, corporate offices, senior care facilities, and hospitals across the Greater Toronto Area (GTA) and Hamilton to execute these critical estate planning documents safely and comfortably.
Do I need a notary for a Canadian Visitor Visa Invitation Letter?
Many immigration applications require an Invitation Letter from a sponsor living in Canada. While IRCC (Immigration, Refugees and Citizenship Canada) does not always mandate it, individual visa offices frequently request that this letter be notarized to prove authenticity. We can quickly review, witness, and execute your Visitor Visa Invitation Letter via our Online Remote Commissioning (Zoom) service so you can email the certified digital PDF to your relatives immediately
Where can I get a Statutory Declaration for IRCC commissioned near me in Hamilton?
If you live in the Greater Hamilton Area and need an immigration form stamped immediately, we provide rapid Online Remote Commissioning (Zoom) and flexible In-Person Mobile Notary services right to your neighborhood.
Whether you need a Statutory Declaration of Progress for an international student visa extension near McMaster University (Westdale), a Statutory Declaration of Common-Law Union (IMM 5409) on the Hamilton Mountain, or an Affidavit of Identity in Downtown Hamilton, Stoney Creek, Ancaster, or Dundas, we handle these IRCC documents daily.
Because these are official declarations, you can skip the traffic on the Linc or the QEW by booking a 15-minute online video call slot from your phone or computer, or have a mobile notary drive straight to your home or office
Whether you need a Statutory Declaration of Progress for an international student visa extension near McMaster University (Westdale), a Statutory Declaration of Common-Law Union (IMM 5409) on the Hamilton Mountain, or an Affidavit of Identity in Downtown Hamilton, Stoney Creek, Ancaster, or Dundas, we handle these IRCC documents daily.
Because these are official declarations, you can skip the traffic on the Linc or the QEW by booking a 15-minute online video call slot from your phone or computer, or have a mobile notary drive straight to your home or office