When applying for academic programs, professional licensing, international visas, or corporate expansions, institutions rarely risk reviewing your original, irreplaceable identity documents. Instead, they require a Certified True Copy (also known as a Notarized Copy).
At Crown Seal Notary, we specialize in verifying and certifying official duplicates for clients across Hamilton and the Greater Toronto Area (GTA). A Certified True Copy is an exact, unaltered replica of an original document that has been meticulously examined, verified, and officially stamped by an appointed Notary Public. This seal provides third-party institutions with definitive proof that the duplicate is a genuine, trustworthy reproduction of the authentic original.
Documents We Frequently Certify
Whether you need to submit records for government, employment, or academic applications, we provide official notarization for a comprehensive range of personal and corporate documents:
Identity & Vital Statistics:
Passports (Canadian & International)
Driver’s Licences & Provincial Photo Cards
Birth Certificates
Marriage & Death Certificates
Permanent Resident (PR) Cards & Citizenship Documents
Academic & Professional Records:
University Degrees & College Diplomas
Official Academic Transcripts
Professional Certifications & Licensing Credentials
Teaching Certificates
Legal & Corporate Documents:
Articles of Incorporation & Certificates of Status
Last Wills and Testaments
Powers of Attorney
Real Estate Deeds & Commercial Agreements
How the Certification Process Works
Getting your copies officially certified at Crown Seal Notary is fast, transparent, and completely straightforward.
To complete your notarization, please follow these steps:
1)Bring the Physical Originals: You must bring the original, physical documents to your appointment. A Notary Public cannot certify a true copy using a pre-existing photocopy, a scanned PDF, or a photograph on a smartphone.
2)Detailed Comparison: Our Notary will compare the original document against the photocopy in precise detail to ensure no information has been edited, erased, or altered in any way.
3)Applying the Seal: Once authenticity is verified, we will apply an official Notarial stamp, signature, and date directly onto the duplicate copy, formally certifying it as a true representation.
Frequently Asked Questions
What is the difference between a Certified True Copy and a standard photocopy?
Can Certified True Copies be completed through an online virtual notary?
Can an Ontario Commissioner of Oaths certify a true copy?
Does the institution accept colour or black-and-white photocopies?
Certify Your Documents Swiftly: Book Your Appointment Today
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⚠️ Important Reminder for Your Appointment: Please ensure you bring at least one piece of valid, unexpired government photo ID matching your legal name, along with the physical, original versions of all documents requiring certification.